ABOUT


Surface Media is a storytelling company that looks at the world through the lens of design. It includes print magazines Surface and Watch Journal; digital platforms at surfacemag.com and watchjournal.com; a custom publishing division, Surface Studios; a designer focused representation agency, Culture+Commerce; and a highly regarded event program including the Design Dialogues series. Surface is launching several new initiatives in 2017 and is looking for creative and motivated individuals to join its growing team. Watch Journal is celebrating its 20th anniversary in 2017 and Surface magazine will celebrate its 25th anniversary in 2018.

OVERVIEW

The Senior Events Manager reports to the Executive Director, Communications and Marketing and works to execute all events on behalf of the Surface Media. The position involves working across all teams at the company to produce high-profile events with its partners and to create new events concepts that help generate revenue and elevate the Surface Media brand.


RESPONSIBILITIES


EVENT PRODUCTION

  • Produce all Surface Media events from small private dinners of 20 and large parties of 300 to company-wide retreats and other internal events with input and approval from all stakeholders

  • Maximize use of event management software to automate and produce events optimally

  • Establish goals, budget, timeline, and source venues per each event's requirements and budget

  • Handle ordering of food, beverage, flowers, signage, and decor with stakeholder approvals and provide on-site management of staff

  • Deliver COIs and location agreements as needed for each event

  • Create run of show and brief Surface representatives on roles during event in advance

  • Execute follow up activities including CEO gifts, thank you cards, and approved recaps for partners to be delivered by date agreed upon in advance

  • Create checklists as necessary for event staff and handlers, overall guidelines for events, and follow up steps for each event to ensure outcomes for Surface Media

  • Ensure all vendors are paid on time according to terms of agreements


PARTNERSHIPS

  • Negotiate partnership agreements with venues and other vendors to minimize overall events costs and to bring value to both Surface Media and partners

  • Ensure deliverables and expectations are met by Surface Media on all executed agreements

  • Serve as point of contact for Surface/editor participation in relevant industry events negotiating a presence for Surface talent as well as visibility for the brand and magazines


CONCEPT DEVELOPMENT/ANNUAL PLANNING

  • Work with Executive Director to create a robust annual marketing plan informed by the editorial calendar that provides unique and compelling opportunities for brand partners to align with and promote the Surface brand during all relevant happenings globally (fashion weeks, art and design fairs, and other high-profile cultural events)

  • Contribute ideas regularly for new event and/or marketing opportunities that have potential to generate new revenue streams for the company and drive subscription sales


EVENT MARKETING/COVERAGE

  • Work to ensure that Surface Media and Surface magazine are appropriately represented at all events

  • Serve as internal client with the design team for programs, invites, menus, signage, etc. ensuring that they deliver on time and are produced within budget

  • Ensure that all partners and stakeholders approve designs

  • Coordinate closely with Senior Marketing Manager on all PR needs including photography and videography


DATABASE/GUEST LIST MANAGEMENT

  • Use software to create guest lists for events and communicate with guests on details

  • Track RSVPs for each event and ensure new attendees are added to Surface database


QUALIFICATIONS

  • 3-5 years experience producing events in NYC or other large metropolitan areas (Miami, LA, Chicago); experience producing events across multiple cities nationally and internationally preferred

  • Expertise in utilizing various event and guest management software and its application including Zkipster and Splash required

  • Strong ability to negotiate partnership agreements on behalf of the brand

  • Understanding of the design and/or media industry

  • Appreciation for and knowledge of the worlds of art, design, architecture, fashion, and travel as well as corresponding cultural events worldwide

  • Ability to work nights and weekends as required

  • Passport required and ability to travel internationally as needed

  • Expertise in guest management, client services, and VIP/celebrity handling

TO APPLY: submit resume and cover letter along with salary expectation.  Incomplete applications will not be reviewed. 

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